Human Resources Administrative Assistant

Job Title: Human Resources Administrative Assistant
Fixed Term until 31 March 2027 due to funding

Location: Link’s Edinburgh office with hybrid working available.

Hours: 35 per week, Monday to Friday. Alternative working patterns and arrangements will be considered.

The Role

At Link, people are at the heart of everything we do. Our award-winning social enterprise continues to grow, and we are committed to helping our employees reach their full potential.

Reporting to the Senior HR Assistant, the HR Administrative Assistant will provide professional, efficient and responsive administrative support to the Human Resources team.

Key responsibilities include:

Processing employment reference requests in line with GDPR and Link’s Reference Policy
Liaising with current and former employees and third parties
Auditing absence management records
Producing fortnightly and monthly reports
Issuing employee correspondence relating to pay and absence matters
About You

You will have experience in a fast-paced administrative role with excellent attention to detail and accuracy. You will be organised, flexible and able to manage competing priorities while working to tight deadlines.

You should also have:

Strong time management and organisational skills
A proactive and responsive approach to work
Good working knowledge of Microsoft Office, including Word, Excel and Outlook
Confidence using online systems and software packages within an office environment

In return, Link offers a supportive and transparent workplace with opportunities for learning, development and career progression, while promoting our values of Responsibility, Empathy, Social Impact, Participation, Equity, Challenge and Transparency.

For full details of the role and person specification, please refer to the Job Information Pack.

What’s in it for you?

Link offers a wide range of benefits including:

Competitive salary with annual review and potential performance-related increases
35 days annual leave (inclusive of public holidays), rising to 40 days with service
Option to buy and sell holidays
Enhanced sick pay and family friendly policies
Learning and development opportunities, funded qualifications and professional memberships
Generous matched pension contributions
Salary exchange car leasing scheme
Life assurance cover
Healthcare cash plan and employee discounts
Employee assistance programme
Corporate clothing vouchers
Annual flu vaccination
Credit union access
Cycle to work scheme
Discounts on mobile airtime plans and more

You will work alongside supportive colleagues committed to delivering excellent services to our customers.

This role is subject to a Level 1 Disclosure check under the Disclosure (Scotland) Act 2020.

Closing Date: 23:59 on Sunday 07 June 2026
Interview Date: Tuesday 23 June 2026 at Link’s Edinburgh office

How to Apply

Applications should be submitted through our online recruitment portal using the “Apply Now” button. A completed application form is required; CVs will not be accepted. Applications can be saved and completed later through the “My Applications” section of the portal.

We encourage applicants to make their application authentic and reflective of their own skills and experience. AI tools may assist with structure, but overuse can make applications appear generic and reduce the likelihood of shortlisting.

Alternative application formats including hard copy, Braille and audio are available on request via the Resourcing Team at View email address on findajob.dwp.gov.uk.

We welcome applications from people of all backgrounds and are committed to inclusive recruitment. As a Disability Confident Leader, we guarantee interviews to disabled candidates who meet the essential criteria.

Proud member of the Disability Confident employer scheme

Disability Confident

About Disability Confident

A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident .