EA To Group CEO - Publicly listed global firm

A publicly listed global multimillion-dollar firm are looking to recruit an Executive Assistant who serves as the primary on-site operational lead and anchor for the CEO Office in London, reporting directly to the US-based Senior Executive Assistant. In this role, you will work together with the Senior EA to execute day-to-day operations, managing all local physical logistics, site presence, and on-the-ground support for the CEO during visits to HQ. Because the CEO travels globally at a high frequency, this position plays a critical role in maintaining seamless cross-time-zone communication and international travel support. Hybrid working.

Key Duties for the EA: 

• Work under the direct guidance and instruction of the US-based Senior EA, executing tactical assignments, administrative workflows
• Serve as the UK/European time zone lead to ensure continuous operational coverage and real-time responsiveness for the CEO Office across Atlantic hours.
• Assist the Senior EA with complex, multi-leg international travel logistics, visa applications, local transport coordination, and preparation for the detailed itinerary
• International Meeting & Event Execution:  Conduct diligent sourcing, logistic planning and preparation for Executive meetings internationally as required
• Serve as the primary physical point of contact for all CEO Office operations, local staff inquiries, and visiting executives at the London HQ, maintaining strict privacy control over executive office spaces.
• Oversee all on-the-ground physical logistics when the CEO works on-site in London—including executive suite setup, security alignment, AV/tech verification, preparation of the latest up-to-date paperwork, dining/hospitality arrangements with zero exposure of confidential materials.
• Coordinate physical ground logistics for London-based executive leadership meetings at HQ under strict NDA and security protocols.
• Rigorously filter physical mail, screen incoming regional inquiries, and safeguard incoming executive communications, escalating urgent items directly and securely to the Senior EA.
• Securely manage, print, archive, and dispose of confidential corporate, legal, board, and regulatory materials stored at HQ in full compliance with corporate governance policies.
• Process multi-currency expense reports, reconcile corporate cards, and manage vendor purchase orders for the London CEO Office while ensuring discreet handling of executive travel details and sensitive vendor agreements.

The Ideal EA:

• Proven track record of handling highly confidential, market-sensitive information with impeccable discretion and emotional intelligence.
• Proven track record of handling highly confidential, market-sensitive information with impeccable discretion and emotional intelligence.
• Comfortable working in a remote direct-reporting relationship with a US-based supervisor
• Advanced proficiency in MS Office 365, MS Teams, Concur, SAP/Workday, and secure document management platforms
• Stealth execution under pressure, proactive problem-solving, high emotional intelligence, and absolute discretion
• Absolute discretion, immaculate judgment, and an unbroken commitment to strict confidentiality are mandatory non-negotiables for this position

Benefits for the EA:

• Hybrid working, 2-3 days in the office, however flexibility to be in the office more when necessary 
• 26 days holiday + bank holiday 
• Private healthcare
• Pension contribution 
• Bonus 

If you are interested in this exciting EA opportunity, apply today! 

We appreciate every application but are unable to respond individually to everyone due to the high volumes we receive.