Background

At Nicholas O'Dwyer, sustainability is at the core of our work. If you are looking to advance your career in a socially responsible company, which has a proven track record over 90 years, and is committed to creating a sustainable planet, we invite you to be part of our team.

Our mission is to provide innovative and reliable solutions using cutting edge technology and expertise, to ensure project success and employee satisfaction. We deliver infrastructure projects in water, wastewater, transportation, civil and structural engineering, flood protection, and energy including renewables. With headquarters in Ireland, we also operate in the UK, Europe, the Middle East, and Africa.

As part of the RSK Group, an amalgamation of over 200 companies with more than 17,000 employees, we benefit from a global network of opportunities while retaining our brand and autonomy.

Job Summary

We are seeking an experienced Bid Coordinator to join our established Bid Team in our Dublin office. In this role, you will play a vital part in managing and producing high-quality, timely proposals for both domestic and international markets. The role may also include a range of marketing and general administrative duties. The Bid Coordinator will report to the Bid Manager.

Key Duties and Responsibilities

Assist in managing the entire tender process, from initial concept through to post-tender interviews and clarifications.
Support the preparation, compilation, and submission of pre-qualification questionnaires (PQQs), Expressions of Interest (EOIs), and Invitations to Tender (ITTs) for both domestic and international markets.
Coordinate with internal teams and stakeholders to ensure clarity on tender deliverables, deadlines, and expectations; attend tender review meetings as required.
Work closely with the Bid Manager to maintain and update the Document Management System, Bid Libraries, and key performance indicator (KPI) information.
Support sales, marketing, and administrative tasks, including the preparation of presentations, marketing materials, and electronic tender files.
Undertake additional responsibilities as required, in line with the evolving needs of the role and the business.

Key Requirements

Proven experience in a Bid, Tender Coordinator, or Administrator role.
Strong ability to multi-task and meet tight deadlines in a fast-paced environment.
Excellent verbal and written communication skills, with a professional approach to interacting with stakeholders.
Highly self-motivated, detail-oriented, and proactive.
Ability to work independently and collaboratively within a team.
Exceptional planning and organizational skills, with a high level of accuracy.
Proficiency in IT tools, including Word, Excel, PowerPoint and SharePoint.
Experience of using InDesign, Adobe Creative Suite, or Canva is an advantage.