HR & Administration Coordinator

Aviation Recruitment experts Optime are delighted to be recruiting We are looking for a highly organised, professional and detail-oriented HR & Administration Coordinator to join our team based at Heathrow Business Centre.

This is a fantastic opportunity to join a customer-focused team in a fast-paced and rewarding airport environment, offering flexible shift options and the opportunity for long-term employment.

What’s on offer

• Rate of Pay: £17.50
• Shift Pattern: Monday- Friday 9:00 - 5:00 PM
• After a successful short probationary period, the possibility of working remotely on Fridays
• Weekly Pay (every Friday).
• Full training provided.
• Free car park available
• Immediate start

Key Duties

• Maintaining and updating employee records, documentation and HR systems
• Providing day-to-day HR and general administrative support to the team
• Supporting the preparation and processing of HR documentation
• Assisting with airport vetting and security clearance processes, including checking and maintaining relevant documentation
• Ensuring documents are completed accurately and in line with required processes
• Supporting on-boarding and other employee administration processes
• Organising meetings, preparing meeting rooms and ensuring all required materials and equipment are available
• Coordinating meeting schedules and supporting the team with administrative arrangements
• Preparing documents, reports, spreadsheets and other administrative materials
• Maintaining accurate records and filing systems, both electronically and physically
• Handling confidential and sensitive information appropriately
• Supporting colleagues with general administrative and HR-related queries
• Following established administrative, HR and compliance procedures
• Ensuring a high standard of accuracy, organisation and attention to detail in all work

What we are looking for

• Previous experience in HR administration, office administration or a similar administrative role
• Previous experience with airport vetting / security clearance processes would be highly advantageous
• Excellent attention to detail and a methodical approach to documentation
• Strong computer skills and confidence using different systems and software
• Good knowledge of Microsoft Office, particularly Word, Excel and Outlook
• Excellent organisational and time-management skills
• The ability to manage several tasks and priorities at the same time
• A professional and positive approach to work
• Strong written and verbal English communication skills
• A good eye for detail and presentation, with pride in producing accurate and well-presented work
• The ability to work independently while also being a supportive member of the team
• A high level of discretion when handling confidential HR and employee information

Requirements

• Ability to work in a team.
• Great work ethic.
• Excellent communication skills.
• Must be over 18.

Please note: As this is an airport role, successful candidates must pass security checks in-line with CAA regulations. These checks include 5-year work and address history, DBS (must have no disqualifying criminal convictions), valid Right to Work.

For an opportunity to join this fantastic business, please submit your CV to apply today!