Part Time PA Job Description Template
Our company is looking for a Part Time PA to join our team.
Responsibilities:
- Logging MD’s time on in house timesheet system;
- Checking MD’s emails when absent;
- Administrative duties;
- Ordering items for branding & gifts for clients;
- Carrying out background research and presenting findings;
- Liaising with colleagues and external contacts to book travel and accommodation for the MD and sometimes the rest of the team;
- devising and maintaining office systems, including data management and filing;
- Settling debit card payments as requested;
- Organisation of Team Events;
- Screening telephone calls, enquiries and requests and handling them when appropriate;
- Making other personal and business arrangements on behalf of the MD;
- Checking Events Contractual agreements and negotiating where necessary;
- Client and supplier lunches to be ordered and prepared;
- Processing MD’s Expenses;
- Manage our database of case studies and use set answers on Client documents.
Requirements:
- Ability to work in a well ordered and methodical manner;
- Planning and organisational skills;
- Strong and resilient personality;
- A strong creative agency background an advantage;
- Detail orientated;
- Ability to keep key information confidential;
- Experience of working in a similar role supporting a Managing Director;
- Can work effectively both as part of a team and independently.