Project Assistant Job Description Template
Our company is looking for a Project Assistant to join our team.
Responsibilities:
- Perform additional tasks and responsibilities as assumed or requested by management;
- Translate all projects materials requirements through to purchasing;
- Work with other departments to ensure projects meet business needs in a timely and structured manner in terms of quality, cost and delivery;
- Updating of documentation;
- Assisting the Senior Director with tasks relating to budgets and productivity;
- Running reports on specific areas to show effectiveness of activities;
- Supporting with the production of induction materials relating to how the client’s account is handled;
- Organising divisional monthly meetings, team socials and other internal activities;
- Assisting with publicity, venue hunting and compiling questionnaire results;
- Supporting the accurate referencing of scientific materials, including preparing reference packs;
- Scheduling meetings, and recording minutes and coordinating their distribution;
- Preparation of compliance documentation;
- Publicise the grant programme;
- Supporting the development of client proposals and tracking those sent and responded to;
- Screening records for relevance to research questions and extracting data from relevant publications into Excel.
Requirements:
- The ability to prioritise workload and manage competing deadlines;
- Interest in the arts is an advantage (no specific knowledge required);
- Computer literacy -proficient in the use of MS Word, MS Excel and ideally MS Project;
- Proficiency with Microsoft packages, great MS Excel knowledge is essential;
- Knowledge of HASWA 1974 and CDM 2015;
- Educated to at least degree level;
- Ability to multitask and work in a fast-paced environment;
- Ability to work both independently and in a team;
- Great communications skill (Both written and verbal);
- A desire and aptitude for collaborative working across project teams;
- Native written and spoken English;
- Ideally a trade background – carpenter, electrician, decorator etc;
- SMSTS;
- Able to accommodate out of hours working as well as in hours working – some evenings and weekends will be required;
- Excellent organisational skills and enjoyment of organisation.