Project Coordinator

Project Coordinator Job Description Template

Our company is looking for a Project Coordinator to join our team.


  • Working closely with sub-contracted labour, from drafting installation agreements to ensuring all suitable equipment is on-site;
  • Proactively maintaining and monitoring high levels of client data quality and accuracy within the client CRM system;
  • Adhering to strict deadlines to ensure projects are delivered on time;
  • Creating project schedules across several multi-million pound projects;
  • Managing multiple projects from start to finish;
  • Issuing invitations to tender for minor works and evaluating tender returns;
  • Preparing and serving beverages and food for client meetings and in-house events;
  • Support wider project teams in any way possible where required;
  • Establish and maintain relationships with third parties/vendors;
  • Collecting and curating content (as required);
  • Keep stock records and ordering office supplies, samples & A4 folders as required;
  • Maximise and develop relationships with individuals and appointed companies;
  • Waste management and HSE checks;
  • Liaise directly with customers on order progress, despatch and delivery schedules;
  • Planning and coordination of project workshops & engagement meetings.


  • Experience of working successfully in large; complex organisations;
  • Educated to A Level or equivalent;
  • Ability to deliver excellent customer service;
  • Change Requests;
  • A strong background in scheduling and planning;
  • Microsoft Excel;
  • Collaboration between Cutover Manager and wider team;
  • Construction/ Admin/ Civil Engineering/ Housing;
  • Exposure to working within an engineering company/environment;
  • A Project Management qualification would be an advantage;
  • Experience as a Project Coordinator on SAP/ERP Rollouts;
  • Proven working experience as a project administrator or other project team member;
  • Managing RAID Logs and Change controls;
  • Enthusiastic and ambitious;
  • Ensuring project documentation is accurate and updated.