Bid Coordinator Job Description Template
Our company is looking for a Bid Coordinator to join our team.
Responsibilities:
- Involvement in Bids, Marketing, and Business Development;
- PQQs;
- Updating in-house Tender Trackers;
- Preparation of presentations;
- Manage and improve bid library;
- Tender submissions;
- RFIs;
- Support with analysis of brief documents and undertake research on potential projects or clients;
- Supporting the bid team in writing and editing CVs and past project case studies, liaising closely with individuals;
- Preparing and maintaining bid deliverables matrix, monitoring bid timeline;
- Preparing and printing accurate and high-quality bid documents using Adobe InDesign, in a deadline driven environment;
- Collating bid material from sub-consultants.
Requirements:
- Experience of preparing bid documents and understanding of bid processes e.g. OJEU responses, RFPs, RFQs and competitions;
- Monitoring opportunities and distributing across the business;
- Good technical knowledge of Adobe InDesign;
- Excellent written and verbal communication skills – articulate and diplomatic manner;
- Multitasking;
- Data Analysis;
- Interest in architecture, arts and design;
- Fluent in foreign languages;
- Distributing bids & tenders responses across the business with many stakeholders;
- Maintaining comprehensive records;
- Dealing with amendments, clarifications and communicating information;
- Submission of final bid response within deadlines;
- IT Literacy, MS Office and various online portals;
- Experience of working in a bid position in a design or professional services company;
- Questionnaires, Standardised offerings, Agreements, Surveyor 360, Readiness Assessments & re branding Vendor agreements.