Executive Assistant to the CEO & Founder

Location: StudioB, Mill Hill, North West London

Contract: Full-Time | Studio-Based (5 Days Per Week)

Salary: £55,000 - £60,000

At StudioB, we believe our best work happens when we're together. Collaboration, creativity and momentum are at the heart of how we work, so this role is based full-time from our studio. While occasional flexibility may be appropriate, regular home working should not be expected.

The Opportunity

StudioB is where exceptional people tell and create exceptional stories. We partner with global brands, create award-winning work and are building the next generation of original IP and entertainment.

As Executive Assistant to our Founder & CEO, Brandon Baum, you'll become one of Brandon's closest and most trusted partners, creating the space, structure and momentum that enables him to perform at his very best.

Working alongside our Founder's Associate, you'll ensure Brandon’s time is protected, his priorities run seamlessly, and nothing falls through the cracks. Together you'll form a trusted support partnership, with the Founder's Associate leading strategic priorities and business execution, while you ensure Brandon's day-to-day world runs effortlessly.

This isn't a traditional Executive Assistant role where you're waiting for instructions. You'll anticipate needs before they're asked, solve problems before they arise, and create the space Brandon needs to focus on leading StudioB.

Your Mission

Create a calm, high-performance operating system around Brandon that protects his attention, ensures every important commitment is prepared and executed, and reallocates at least 5 hours each week towards StudioB’s highest-value creative, commercial and leadership priorities.

You'll create calm within a fast-moving environment, expertly managing the moving parts behind the scenes so that Brandon can concentrate on the work that has the greatest impact on our business.

Where You'll Make An Impact

Executive Support

Your role is to ensure the CEO’s time is spent where he creates the greatest value for StudioB, owning Brandon's diary with absolute precision, ensuring his time is optimised for maximum impact.

You'll:

• Manage an exceptionally busy calendar across business and personal commitments.

• Proactively resolve scheduling conflicts before they arise.

• Protect time for strategic thinking, creative work and key leadership priorities.

• Coordinate meetings, calls and appointments across multiple stakeholders.

• Ensure Brandon is fully prepared for every meeting with the right information at the right time.

Executive Communication

You'll become a trusted extension of Brandon's communication style, ensuring responses are thoughtful, timely and aligned with his priorities.

You'll:

• Triage emails and messages.

• Draft professional correspondence.

• Prioritise incoming requests.

• Redirect work where appropriate.

• Ensure communication flows efficiently while maintaining excellent relationships internally and externally.

Travel & Logistics

You'll make complex logistics feel effortless.

Including:

• Domestic and international travel.

• Multi-stop itineraries.

• Flights, accommodation and transport.

• Restaurant reservations.

• Visa coordination where required.

• Last-minute changes and problem-solving.

• Detailed travel itineraries.

Personal Support

You'll help ensure Brandon's personal life runs as smoothly as his professional one.

This includes:

• Personal diary management.

• Household appointments and maintenance coordination.

• Personal travel.

• Deliveries and reservations.

• Personal expenses and administration.

• Handling confidential personal matters with absolute discretion.
  

Partnership with the Founder's Associate

Working closely with the Founder's Associate, you'll create a seamless support function around Brandon.

Together you'll:

• Ensure Brandon's time is spent on the highest-value priorities.

• Coordinate diaries, priorities and logistics.

• Share information quickly and proactively.

• Anticipate challenges before they become problems.

• Keep the executive office operating smoothly, professionally and efficiently.

Decision Making & Ownership

You'll be trusted to make decisions, solve problems independently and continuously improve how our executive office operates. We value people who take ownership, use sound judgement and don't wait for permission to make things better.

What You'll Bring To The Team

You thrive on creating order from complexity.

You're naturally organised, exceptionally proactive and always thinking several steps ahead. You enjoy solving problems before anyone else notices them and take genuine pride in making other people successful.

You are:

• Highly organised with exceptional attention to detail.

• Calm, composed and adaptable under pressure.

• Warm, professional and an excellent communicator.

• Able to manage multiple priorities without dropping the ball.

• Comfortable working at pace and changing direction quickly.

• Discreet, trustworthy and highly dependable.

• Someone who takes ownership and gets things done.

You're equally comfortable organising an international leadership offsite as you are solving an unexpected last-minute challenge. Whatever needs doing, you approach it with professionalism, ownership and care.

What You'll Need

You enjoy working at speed and understand that priorities can change several times in a day. Rather than finding that stressful, you're energised by it.

• Significant experience supporting a Founder, CEO or senior executive as an Executive Assistant.

• Outstanding diary, inbox and stakeholder management experience.

• Exceptional organisational and prioritisation skills.

• Experience coordinating complex domestic and international travel.

• Excellent written and verbal communication skills.

• A proven ability to manage highly confidential information with absolute discretion.

• Strong working knowledge of Google Workspace, Slack and modern productivity tools.

• Confidence using AI tools and automation to improve efficiency and streamline administration.

• Experience supporting senior leaders within a creative agency, production company, media business, entertainment company or fast-paced founder-led business is strongly preferred. Candidates who understand the rhythm of creative production, client delivery and founder-led decision-making will thrive in this environment.

What Success Looks Like

Within your first 6 months, you will:

• Create a seamless, highly organised executive office that enables Brandon to operate at his best.

• Ensure Brandon's calendar is optimised around the company's highest priorities.

• Keep communication flowing efficiently while reducing unnecessary interruptions.

• Deliver flawless travel, logistics and executive administration.

• Build a trusted partnership with the Founder's Associate, becoming an extension of Brandon's leadership support team.

• Anticipate issues before they arise and resolve them quietly in the background.

• Enable Brandon to spend significantly more time on strategic leadership, creativity and business growth.

The Kind of Person You Are

You genuinely enjoy helping others perform at their best.

You notice the details that others miss and find satisfaction in making complex days feel effortless.

You're calm when plans change, adaptable when priorities shift and energised by working in a fast-paced, ambitious environment.

You build trust quickly, communicate with warmth and professionalism, and understand that discretion, reliability and ownership are non-negotiable.

This Role Is For You If...

• You genuinely love helping other people succeed.

• You thrive in fast-moving, ambitious environments.

• You enjoy creating order from complexity.

• You're naturally curious and always looking for a better way of doing things.

• You find satisfaction in making everything run seamlessly behind the scenes.

• You love variety and no two days being the same.

• You're excited by building something exceptional rather than maintaining the status quo.

Why You'll Love Working Here

At StudioB, you'll have a front-row seat to one of the UK's fastest-growing creative studios, working directly alongside our Founder & CEO and Leadership Team.

You'll become part of a supportive, ambitious and collaborative environment where your contribution will have a visible impact every single day.

What You'll Gain at StudioB

• Ongoing one-to-one coaching to support your performance, growth and wellbeing.

• The opportunity to work directly alongside our Founder & CEO, gaining exposure to how a fast-growing creative business is built and scaled.

• Real ownership and the chance to shape how our executive office operates as StudioB continues to grow.

• A supportive, collaborative and high-performing team where your ideas and initiative are genuinely valued.

• Career development opportunities as the business continues to expand.

Diversity & Inclusion

At Studio B, we're building a team as diverse as the audiences we create for. We welcome talented people from all backgrounds, experiences and perspectives, and we're committed to creating an environment where everyone feels valued, included and empowered to do their best work.

Before You Get Started

At StudioB, we actively use AI tools to help us work smarter and move faster, and we're excited by candidates who are curious about how technology can improve the way we work.

However, for this application we'd like to hear your own voice, ideas and experience. Please avoid using AI to generate your application responses, as we're interested in your thinking, communication style and personality.