Administrative Assistant (HR & Legal)

Core-Asset Consulting is delighted to be partnering with a well-established asset management firm to recruit an Administrative Assistant to support its HR, Legal and Company Secretariat functions.

This is an excellent opportunity for an organised and proactive administrator to join a collaborative and professional environment where you will play a key role supporting a range of business-critical functions. The successful candidate will gain broad exposure across HR, legal and governance activities while working closely with senior stakeholders and supporting the smooth day-to-day running of the teams.

Essential Skills/Experience:

Previous experience within an administrative or office support role, ideally gained within financial services, legal, HR or a professional services environment.
Excellent organisational skills with the ability to manage multiple priorities effectively.
Strong attention to detail and a high level of accuracy.
Confident communication and interpersonal skills with a professional approach.
Strong working knowledge of Microsoft Office including Word, Excel, PowerPoint and Outlook.
Ability to work effectively under pressure and meet deadlines.
Experience handling confidential information with discretion and sound judgement.
Numerate with confidence supporting expenses, invoices and basic financial administration.

Core Responsibilities:

Coordinate meeting logistics including scheduling, room bookings, preparing agendas, circulating papers and coordinating follow-up actions.
Arrange business travel, including flights, accommodation and transport, ensuring adherence to internal travel policies.

Assist with HR administration including onboarding documentation, employee records and leaver processes.
Coordinate HR-related activities including appraisals, training sessions and ad hoc meetings.
Support the maintenance and retention of HR records in line with data protection requirements.
Assist the Legal team with document management, tracking signatures and maintaining legal files.
Support governance activities through meeting coordination, statutory filing administration and record keeping.
Maintain governance logs, trackers and calendars to support key deadlines and compliance requirements.