Purchasing Administrator Job Description Template
Our company is looking for a Purchasing Administrator to join our team.
Responsibilities:
- Updating delivery dates;
- Other ad-hoc admin duties;
- To control all free issued material to subcontractors, ensuring adequate stock is held and sent to the relevant locations to allow on time production;
- To identify requirements for goods, materials & services through the use of MRP systems;
- Keep customers up to date with their delivery lead times or any issues;
- Expedite orders and liaise with suppliers on a day-to-day basis addressing supply problems;
- Supporting customer service teams;
- Material or product sourcing for bespoke unusual client requests;
- Creating purchasing order and expediting;
- Cleansing and populating lists and data for: Suppliers;
- To supply and update relevant information for purchased items to ensure prompt delivery to customers;
- Capability – We listen, challenge and continuously improve;
- Intent – We hold ourselves accountable for our actions and when it is not working, we fix it;
- Updating the MRP systems with delivery dates;
- Work from instruction and strategy document.
Requirements:
- Knowledge of SAP system an advantage but not essential;
- Excellent communication and people skills;
- Good knowledge/experience using SAP & Microsoft Excel is essential;
- Excellent telephone manor & communicator;
- Excellent attention to detail and accuracy in all work;
- Ability to work under pressure and to deadlines;
- Ability to use own initiative;
- Computer literate – basic Excel;
- Ability to prioritise work;
- Excellent communication skills with the ability to communicate on all levels;
- Must be a team player;
- Excellent computer skills with good knowledge of Word/Excel/Outlook/Databases;
- Excellent planning and organisational skills;
- Understanding of multi currencies would be preferred;
- Working knowledge of Microsoft AX Dynamics would be ideal but not essential.