Admin Assistant

Admin Assistant Job Description Template

Our company is looking for a Admin Assistant to join our team.

Responsibilities:

• Manage all overlaps ahead of meetings to avoid clashing appointments;
• To process grants and other payments in accordance with agreed financial control procedures and systems;
• Bar coding and scanning of invoices;
• Data entry and checking of claims;
• To provide administrative duties associated with the preparation and service of statutory notices;
• Data entry requirements including identifying and highlighting key information;
• Coordinate with various teams across the business to book meetings;
• Input data accurately onto the system;
• Ordering stock;
• Processing orders;
• To handle all planning applications that maybe required by the business as part of our UK expansion plans;
• Respond efficiently to requests for information, both externally and internally;
• Liaise with social workers;
• Assist with the Director’s electronic diary system and of the making and scheduling of appointments in a time efficient manner;
• Data entry.

Requirements:

• Experience of working with technical data/reports;
• Excellent written and verbal communication skills;
• Candidate must be able to multi-task and have proven experience managing a heavy workload;
• Numerate;
• Good attention to detail;
• Good working knowledge of word processing packages, in particular Microsoft Word and Adobe Acrobat;
• Comfort within a digital environment;
• Adaptable to new systems and surroundings;
• Accurate typing skills;
• Quick learner;
• Working Knowledge of Microsoft packages;
• Able to work at times under pressure at times;
• Focused and self-motivated individual with the ability to work without direction;
• Being a good communicator as you will be client facing;
• Previous typist / editing experience would be advantageous.