Conveyancing Legal Secretary Job Description Template
Our company is looking for a Conveyancing Legal Secretary to join our team.
Responsibilities:
- Attending to clients in person and on the phone taking messages and assisting where appropriate;
- Managing file opening, closure and archiving;
- Assisting with paperwork and completion processes;
- Accurate production of correspondence and documentation including through the use of digital dictation;
- Completing accounts paperwork;
- Photocopying, scanning, faxing, printing, filing and other general administrative tasks;
- Undertake file closure activity ensuring balances are appropriately actioned and client confirmation is issued;
- Produce draft letters and emails to send clients and external organisations;
- Prepare mail and enclosures for dispatch;
- Opening, closing and retrieval of client files;
- Providing quotes to prospective clients using our online quote tool;
- General secretarial duties such as booking appointments, rooms and pool cars etc;
- Issue the client care letter via email or post;
- Answer telephone and take messages;
- audio/copy typing of letters and forms/documents,
Requirements:
- Confidence with IT systems to include Microsoft Word, Excel and ideally PowerPoint;
- Fast and accurate audio typing skills;
- Previous experience working in conveyancing;
- Experience of a case management system;
- Good understanding of the conveyancing process with clear demonstrable experience as a conveyancing secretary or conveyancing executive/assistant;
- Competent user of Word, Outlook and Excel;
- Excellent audio typing skills;
- Computer skills – good working knowledge of MS office;
- Previous experience as a Legal Secretary is essential;
- Good interpersonal skills on the telephone and face to face;
- Good organisational skills;
- Good accurate typing skills;
- Proven ability to manage time, meet deadlines and prioritise;
- Communicate effectively with others, both verbally and in writing;
- Excellent written and verbal communication skills.