Purchase Ledger Administrator Job Description Template
Our company is looking for a Purchase Ledger Administrator to join our team.
Responsibilities:
- Creating and maintaining supplier accounts;
- Match and approve invoices;
- Processing payment runs;
- Query resolution – ability to confidently liaise with internal and external parties;
- Undertake monthly supplier reconciliations, addressing/resolving email;
- Other duties as reasonably required from time to time;
- Process invoices, reconciling delivery notes to invoices received and orders for the various departments and materials;
- Take responsibility for a backlog of complex reconciliations;
- Allocation and Reconciliation of Petty Cash and Expense Claim administration;
- Preparation of Accruals and Prepayments, with necesseary adjustments made to G/L;
- Proactive query management and resolution for supplier accounts;
- Support colleagues ensuring the department is working as a team to have all accounts up to date and accurate;
- Respponsible for the preparation and processing of payment runs via BACS and Cheque;
- authorisations and resolve queries;
- Review of existing Payment Run processes and developing payment processes.
Requirements:
- Highly organised with the ability to work to strict deadlines;
- Confident telephone manner;
- Good IT skills, inclusive of excel;
- Excellent communication skills;
- Previous accounts experience ideally within purchase ledger;
- Innovative, with a desire to identify improvements;
- Resilient, with the ability to meet tight deadlines and cope with multiple & varied tasks;
- Willingness to learn and demonstrate a flexible approach to working;
- Be well-organised, with strong organisational skills and able to develop and monitor plans to consistently meet agreed deadlines;
- Excellent communication skills, with the ability to interact at all levels of the business and externally.