Accounts Assistant – Purchase Ledger Job Description Template
Our company is looking for a Accounts Assistant – Purchase Ledger to join our team.
Responsibilities:
- Statement Reconciliations;
- Pricing the invoices for input on to the stock/ordering system;
- Maintenance of the supplier accounts on Sage 200;
- Dealing with invoice query’s direct with supplier;
- Create journals to recharge intercompany transactions;
- Maintaining daily control of export / import process noting any exceptions;
- Process Invoices onto Pinnacle after authorisation and accurate Nominal Coding;
- Proforma payments;
- Prepayments, accruals, fixed asset reconciliation, balance sheet and profit & loss analysis;
- Ensuring cashbooks, accounts payable, accounts receivable, and invoice settlement processes on the accounting system are completed and up to date;
- Preparing full company scheduled payment runs per terms and weekly early settlement payment run; send remittance advices;
- Special projects – purchase related;
- Liaise with Dealerships and Suppliers to resolve queries;
- Aged debtor and creditor reporting, together with the maintenance of daily financial controls, reporting and compliance;
- To check and process credit card returns.
Requirements:
- Aged debtor and creditor reporting, together with the maintenance of daily financial controls, reporting and compliance;
- Statement reconciliations;
- Basic knowledge of double entry bookkeeping is desirable;
- Sage 50 or equivalent experience;
- Handling GRNS;
- Processing a high volume of purchase ledger invoices;
- Maintaining a good working relationship with suppliers and colleagues;
- Sage 50/200 would be advantageous;
- Production of daily, weekly and monthly KPI reports;
- Experience in a purchase ledger or a finance department;
- Query handling;
- Matching batching and coding of invoices;
- Excel;
- Experience of using an in-house management information system;
- Providing end of month reports, reconciliation of supplier statements and bank reconciliations.