Procurement Administrator

Procurement Administrator Job Description Template

Our company is looking for a Procurement Administrator to join our team.


  • Control the data integrity of the MRP system by working closely with all teams and analysing all data to ensure up-to-date and accurate at all times;
  • Generating supplier performance reports;
  • Reduce carriage costs;
  • Work with the Supply Chain Manager to agree terms and requirements for new products and suppliers in order to service the project requirements;
  • Produce picking lists, labels and room product documents based on planned installation to assist with on site management;
  • Reviewing group stationery orders ensuring only core items are requested and querying non-core items/identifying alternatives;
  • Dealing with incoming and outbound calls & emails;
  • Assisting the Procurement Manager to onboard new suppliers;
  • Resolving invoice queries;
  • Good communication skills (written & verbal);
  • Liaise with vendors – Telephone/Email;
  • Working with stock control to process weekly orders from our current vendors;
  • Processing incoming information onto the inhouse database and Excel;
  • Maintain vendor records;
  • Preparing monthly reports on purchasing and current costs etc.


  • Confidence to own problems/issues, propose solutions and ensure that deadlines or business goals are achieved within a constantly changing environment;
  • Previous experience preferred within a fast-paced commercial environment;
  • Excellent communication skills;
  • Strong Excel and data analysis skills including working with csv uploads, extracts and the ability to use pivot tables to analyse data;
  • strong communication skills – verbal and written you need to be able to state a case at Team Meetings;
  • strong Excel and Data Analysis including V Look Ups and Pivot Tables;
  • extensive Query Management and Resolution – you need to be the type of character that will own an issue and see it through to resolution.