Plan, direct, or coordinate one or more administrative services of an organization, such as records and information management, mail distribution, facilities planning and maintenance, custodial operations, and other office support services.
Administrator Job Description Template
Our company is looking for a Administrator to join our team.
Responsibilities:
- Performing general reception & admin duties, including post;
- Monitor performance and advise customers on job orders;
- Booking courier deliveries;
- Liaising with other departments;
- Undertake all stages of Administration process; initial notification,system updates and document preparation, to the final processing;
- Ordering lunches for visitors;
- Request and issue stationery, equipment, paper and cups ensuring that stock levels are maintained;
- Process telephone and mailbox orders accurately and in a timely manner;
- When needed keep customers informed with any changes in the status of their orders;
- Perform ad hoc project work as required;
- Book buffet lunches for Staff / Visitors & Control meeting room diary;
- Placing orders on Salesforce and Quick Quote;
- Data entry and checking of claims;
- Issue car park passes;
- Data entry through Excel/Google Sheets.
Requirements:
- Strong interpersonal skills;
- Previous administration experience;
- Data Entry experience;
- Planning skills;
- Warm and personable personality;
- Able to work independently and in a team;
- Outstanding telephone manner;
- Quick and adaptable thinker and learner;
- Good working knowledge of Microsoft packages;
- Proactive approach to change, efficiency and best practise;
- Proactive and able to work effectively both independently and as part of a team;
- Strong communication skills and must be immediately available;
- Confident using Technology – It’s important you are advanced on Microsoft Office software especially Excel, PowerPoint & Outlook;
- Proactivity to drive own workload and identify new tasks;
- Experience within a buying/purchasing role.