Facilities Coordinator

Facilities Coordinator Job Description Template

Our company is looking for a Facilities Coordinator to join our team.


  • Receiving, sorting, distributing and dispatching incoming and outgoing post;
  • Managing contractors while on site, assist in coordinating upcoming works and projects;
  • Ensure all compliance works are completed on time and the relevant certification is obtained and held on file accordingly;
  • Ensure all contractor records remain up to date and relevant (RAMS/Insurance);
  • Follow up any additional or remedial works required as part of compliance checks;
  • Control and manage site asbestos management plan, ensuring all relevant contractors have seen and acknowledged the plan;
  • Being the main point of contact for a facilities issues within the office;
  • Assistance with health and safety checks;
  • Overseeing the day to day Health & Safety and contractor control.


  • Demonstrates thoroughness and strong ownership of work;
  • Able to prioritize in a fast moving, high pressure, constantly changing environment;
  • Microsoft Office experience;
  • Strong working knowledge of Occupational Health, Safety & Environmental requirements;
  • Project management experience and strong organisational skills;
  • Detail orientated;
  • Demonstrable facilities experience ideally in a professional services / corporate environment;
  • Personal integrity; trustworthy and honest;
  • Experience of working to Service Level Agreements and Key Performance Indicators;
  • Energetic, enthusiastic person who is passionate about facilities and who strives to deliver excellent results;
  • You will have knowledge of Health, Safety and Environmental regulations, championing positive culture within the workplace;
  • Counter Terrorism Clearance check is required to enable successful candidate site access;
  • A supportive, inclusive and empathetic team member who demonstrates integrity, confidence and professionalism;
  • Previous relevant experience;
  • HNC or equivalent in an appropriate technical or business discipline advantageous.