Payroll Supervisor

Payroll Supervisor is responsible for processing company payroll. Ensures accurate calculation of wages, tax withholding, and company deductions. Being a Payroll Supervisor prepares statistical reports on employee pay, commissions and bonuses; vacation, sick, disability and workers compensation leave; taxes, withholding, etc. Oversees the distribution of paychecks or arranges direct deposit programs. Ensures payroll records are updated and reports on any matters of interest. Additionally, Payroll Supervisor typically requires a bachelor’s degree. Typically reports to a manager. The Payroll Supervisor supervises a group of primarily para-professional level staffs. May also be a level above a supervisor within high volume administrative/ production environments. Makes day-to-day decisions within or for a group/small department. Has some authority for personnel actions. To be a Payroll Supervisor typically requires 3-5 years experience in the related area as an individual contributor. Thorough knowledge of functional area and department processes.

Payroll Supervisor Job Description Template

Our company is looking for a Payroll Supervisor to join our team.


  • RTI submissions and processing end of year forms;
  • Processing a start to finish payroll for medium to large clients;
  • Develop and maintain good relationships with departments/individuals across the business;
  • Keep under review all payroll processes and procedures to enable continuous improvement;
  • Manage, motive and plan the workload of the team;
  • Ensure amendments are made to the first payroll run and returned to the payroll provider within the deadlines;
  • Check and review all payrolls before producing a payroll sign off report for BACS authorisation;
  • Ensure P11D information is captured accurately and timely within the system to facilitate the production of P11d’s;
  • Build strong internal relationships with department heads;
  • Reporting to the wider business on your activity;
  • Implement process improvements;
  • Carry out contractor income and cost reconciliations on a weekly basis, ensuring completeness and close off at the end of every month;
  • Ensure that all financial compliance documentation is in place before new contractors start;
  • Ensure best payroll practise is adhered to across the team;
  • Work to strict deadlines.


  • High level of motivation and enthusiasm;
  • High level of accuracy;
  • Positive attitude;
  • Ability to supervise other members of the team;
  • An ability to organise and prioritise your work in a methodical and structured way;
  • Able to identify weaknesses and put mitigations in place to avoid errors;
  • Excellent communication skills;
  • Strong discipline for meeting deadlines;
  • Sound knowledge of HMRC rules on payroll, SSP, SMP etc;
  • Previous experience in running a large payroll;
  • High level of skill using Microsoft Excel;
  • Obviously, confidentiality and discretion are very important, as you have access to sensitive information;
  • Able to adapt to meet the needs of a fast-moving business.