Procurement Assistant Job Description Template
Our company is looking for a Procurement Assistant to join our team.
Responsibilities:
- Send PO’s via email to various suppliers;
- Check the daily Maestro report and chase for POD’s if past the due date;
- Add POB’s and POD’s in Maestro;
- Send PO’s back to branches via email if their order is local;
- Checking supplier statements;
- Enter invoices in XMPro;
- Any other ad hoc tasks;
- Raise Maestro jobs for PO’s;
- Do stock counts for LON & 1PO’s stock of TT4’s (monthly);
- Assist with the recording and logging all contracts retained in KCC and ensure they comply with all procedures, policies and practices;
- Carry out supplier checks as required – including checks on performance, health & safety, insurance and financial standing;
- Reporting on stock availability;
- Negotiating rates without compromising service;
- Ad hoc project work;
- Processing stock returns.
Requirements:
- 3 months probation;
- Generalist procurement skills;
- Able to work in a full time role-Monday to Friday;
- Attention to detail;
- Advanced computer skill, familiar all kinds of MS office software, esp. Excel and Power Point;
- Preferred industry exposer in, IT/Telcom, Internet, Financial Services, MarComm or MarTech, BioSci, or Medical;
- Office based work environment experience;
- Inter-personal skills;
- Organisational skills;
- Problem solving skills;
- Excellent standard of computer literacy – including Word, Excel and PowerPoint;
- 1-3 years of experience studying or working in procurement;
- Confident with numbers;
- Fast learning in a very changeable and quick-move environment;
- Excellent interpersonal Skills.