Senior Administrator Job Description Template
Our company is looking for a Senior Administrator to join our team.
Responsibilities:
- Answering phones and transferring calls internally and externally;
- Raise purchase orders in the company system ensuring financial authorities are adhered to at all times;
- Booking viewings and liaising with Estate agents as necessary;
- Arranging interviews and managing diaries of hiring managers;
- Scan, save documents, photocopy and file;
- Dispatching DVDs/creating photobooks, coordinating orders and distribution;
- Managing office cleaners and procuring office consumables;
- Assistance in the management of property searches, forming databases and mail shots;
- Ensuring all volunteers have an up-to-date Disclosure and Barring Service (DBS) check;
- Dealing with medical invoices and ensuring these are paid in advance or promptly after completion;
- Arranging payments of rents onto the system;
- Provide administrative support to the Management team as required;
- Managing the office email, post and general phone queries and actioning as required;
- Data entry;
- General ad hoc support.
Requirements:
- Database input and interrogation;
- Proficient in Microsoft Office software, must include use of excel for reporting and analysis;
- Previous experience of providing high quality proactive support to others in a business environment;
- Document control using Asset Management System (AMS) is an advantage, but training will be provided;
- Strong administration skills;
- Advanced in Word, Excel and PowerPoint;
- Excellent standard of Excel is a must as all processes are on this system;
- Brilliant communication skills with a high level of customer service;
- Solid 2/3 years’ experience;
- Ability to learn quickly;
- Basic knowledge of Sage;
- IT Literate;
- Willing to be flexible to help with business needs;
- Fully experienced in all Microsoft Office packages;
- Strong administration.