Assistant Facilities Manager

Assistant Facilities Manager Job Description Template

Our company is looking for a Assistant Facilities Manager to join our team.


  • Assist in the preparation of business cases, follow up on internal feedback and approvals;
  • Entering helpdesk requests;
  • Maintain re-charge sheets for keys, furniture and adhoc items;
  • Supporting the coordination of works across the Manchester portfolio;
  • Sorting of daily mail;
  • Complete all FM duties as per planon task list;
  • Managing H&S compliance – ensuring risk assessments and method statements are correctly logged;
  • PAC access requests;
  • Working in conjunction with the events team for any events that occur on site;
  • Assist and monitor to ensure all building procedures and performance measures are maintained at all times;
  • Drive consistent working practices across the account;
  • Manage and maintain regular contact and meetings with relevant vendors – to report on issues, recommendations and cost estimates;
  • Assisting with setting and managing service charge budgets, raising purchase orders where necessary;
  • Managing the quality of conferencing facilities;
  • Implement Industry Best Practice operations.


  • Experience in the real estate, facilities and/or infrastructure construction sectors;
  • Knowledge of Microsoft Office;
  • Ability to deal with various customers;
  • Previous experience of facilities management;
  • Health & Safety – COSHH, IWFM, Fire Safety Hazard identification and risk assessments;
  • Attention to detail;
  • Excellent literacy skills;
  • Excellent communication skills;
  • Excellent organisational and time management skills;
  • Knowledge of vendor management for specialized services;
  • Budget management and financial analysis skills;
  • Knowledge of Occupational Safety requirements;
  • Excellent people skills and ability to interact with a wide range of client staff and demands;
  • Demonstrated experience with continuous improvement initiatives (highly desirable);
  • Proven capacity to understand and interpret commercial contracts.