Assistant Facilities Manager Job Description Template
Our company is looking for a Assistant Facilities Manager to join our team.
Responsibilities:
- Assist in the preparation of business cases, follow up on internal feedback and approvals;
- Entering helpdesk requests;
- Maintain re-charge sheets for keys, furniture and adhoc items;
- Supporting the coordination of works across the Manchester portfolio;
- Sorting of daily mail;
- Complete all FM duties as per planon task list;
- Managing H&S compliance – ensuring risk assessments and method statements are correctly logged;
- PAC access requests;
- Working in conjunction with the events team for any events that occur on site;
- Assist and monitor to ensure all building procedures and performance measures are maintained at all times;
- Drive consistent working practices across the account;
- Manage and maintain regular contact and meetings with relevant vendors – to report on issues, recommendations and cost estimates;
- Assisting with setting and managing service charge budgets, raising purchase orders where necessary;
- Managing the quality of conferencing facilities;
- Implement Industry Best Practice operations.
Requirements:
- Experience in the real estate, facilities and/or infrastructure construction sectors;
- Knowledge of Microsoft Office;
- Ability to deal with various customers;
- Previous experience of facilities management;
- Health & Safety – COSHH, IWFM, Fire Safety Hazard identification and risk assessments;
- Attention to detail;
- Excellent literacy skills;
- Excellent communication skills;
- Excellent organisational and time management skills;
- Knowledge of vendor management for specialized services;
- Budget management and financial analysis skills;
- Knowledge of Occupational Safety requirements;
- Excellent people skills and ability to interact with a wide range of client staff and demands;
- Demonstrated experience with continuous improvement initiatives (highly desirable);
- Proven capacity to understand and interpret commercial contracts.