Document Controller

Document Controller Job Description Template

Our company is looking for a Document Controller to join our team.


  • Maintain confidentiality around sensitive information;
  • Maintaining internal drawing registers;
  • Dealing with telephone enquiries for the Technical team;
  • Comply with all aspects of the design management procedures;
  • If nominated fulfil role as collaboration tool administrator;
  • Maintain up to date record of all information and ensure that it is available to the team;
  • Use document management and other management/collaboration tools as necessary to meet project requirements;
  • Scanning and uploading hard copy documents;
  • Co-ordinating induction on site for all new starters, usually in conjunction with the health and safety team and HR;
  • Controlling the sorting, filing and storing of both hard and electronic documents produced by the teams;
  • Archive and manager documentation, ensure to adhere to standards and policies;
  • Dealing with IT issues for the site team by liaising directly with IT support;
  • Maintain a consistent system for archiving document controlled project-related data, both within Newforma and the Archive database;
  • Organise on-site visits and schedule training for staff for relevant certificates;
  • Managing the in-house document management system.


  • Immediately available;
  • Communication;
  • 3 years’ experience in Documents Control;
  • Previous experience in the nuclear industry is an advantage;
  • Knowledge of electronic document management systems is desirable (training can be provided);
  • Must be an experienced candidate in document control;
  • Experienced user of MS Office;
  • Ability and willingness to learn our internal processes and systems;
  • Must be approachable and capable of quickly establishing and maintaining relationships with stakeholders;
  • High School certificate;
  • Research and Development;
  • Have strong attention to detail;
  • Must have previous experience working on site or main office in construction;
  • Document management experience in a regulated environment would be advantageous;
  • Proven work experience as a Document Controller or similar role.