Fleet Controller

Fleet Controller Job Description Template

Our company is looking for a Fleet Controller to join our team.


  • Keeping accurate compliance records and ensuring successful completion of audits;
  • Managing Fleet capacity and fleet insurance- first line of contact with Insurance for end to end to end claims handling/management;
  • To assist Field Service staff with the movement of wagons into a suitable safe working area and in sourcing of spare parts to ensure speedy repairs;
  • Running Motor vehicle cost reports for finance;
  • Ensure fleet policy is up to date with current legislation;
  • Advice and guidance to operators and managers on fleet compliance issues, van inspections and driver compliance;
  • Create and maintain fleet files;
  • To keep customers fully appraised of all stoppages i.e. progress, problems etc;
  • Ensure all vehicle maintenance checks are up to date including MOT’s, road tax;
  • To ensure final costs are submitted as required within a timely manner;
  • Ensure efficient booking of vehicles using our approved garages and through 1 link to ensure minimum downtime and operational impact;
  • Management & interrogation of costs relating to damage/fines/repairs/invoices/applications;
  • Responsibility for the day to day operations of vehicle maintenance, service and repair;
  • Full responsibility of accident management;
  • To ensure wagons are released from cripple status once repaired.


  • Ability to work independently and within a team;
  • Strong IT skills including Microsoft office;
  • GCSE Maths & English A-C or equivalent;
  • CPC;
  • Strong work ethic;
  • Ability to prioritise and delegate where necessary.