Part Time Office Administrator Job Description Template
Our company is looking for a Part Time Office Administrator to join our team.
Responsibilities:
- Handling customer queries via phone, letter and email;
- Banking reconciliation and cheque/payment preparations;
- Calculating VAT;
- Answering phone calls assisting with any enquiries;
- Assisting the director with any ad-hoc duties required;
- PO tracking;
- Monitoring order and accounts mail boxes;
- Data base management;
- Working with process for risk assessments;
- Photocopying, filing, record-keeping and typing correspondence;
- Invoicing;
- Schedule meetings and travel arrangements;
- Order taking, processing and despatching;
- Facilities;
- Assist with HR administration tasks (New starters/Holiday tracking/Recruitment).
Requirements:
- Ability to organise own workload;
- Flexible and adaptable;
- Minimum 2 years experience in a similar position;
- Capable of working independently;
- Strong interpersonal skills;
- Processing claims under the MP’s expenses scheme as instructed by the Office Manager;
- good general IT skills and competence with Microsoft Office packages;
- Handling administrative arrangements for meetings with members of the public/MP surgeries;
- Excellent written and verbal communication skills;
- knowledge of local constituency issues;
- Photocopying, filing, record-keeping and typing correspondence;
- Managing the diary, in conjunction with the Office Manager/ Parliamentary Assistant;
- strong organisational/administrative skills with good attention to detail;
- experience of processing/managing expense claims;
- Opening and dispatching mail.