Part Time Office Administrator

Part Time Office Administrator Job Description Template

Our company is looking for a Part Time Office Administrator to join our team.


  • Handling customer queries via phone, letter and email;
  • Banking reconciliation and cheque/payment preparations;
  • Calculating VAT;
  • Answering phone calls assisting with any enquiries;
  • Assisting the director with any ad-hoc duties required;
  • PO tracking;
  • Monitoring order and accounts mail boxes;
  • Data base management;
  • Working with process for risk assessments;
  • Photocopying, filing, record-keeping and typing correspondence;
  • Invoicing;
  • Schedule meetings and travel arrangements;
  • Order taking, processing and despatching;
  • Facilities;
  • Assist with HR administration tasks (New starters/Holiday tracking/Recruitment).


  • Ability to organise own workload;
  • Flexible and adaptable;
  • Minimum 2 years experience in a similar position;
  • Capable of working independently;
  • Strong interpersonal skills;
  • Processing claims under the MP’s expenses scheme as instructed by the Office Manager;
  • good general IT skills and competence with Microsoft Office packages;
  • Handling administrative arrangements for meetings with members of the public/MP surgeries;
  • Excellent written and verbal communication skills;
  • knowledge of local constituency issues;
  • Photocopying, filing, record-keeping and typing correspondence;
  • Managing the diary, in conjunction with the Office Manager/ Parliamentary Assistant;
  • strong organisational/administrative skills with good attention to detail;
  • experience of processing/managing expense claims;
  • Opening and dispatching mail.