Temporary Office Manager Job Description Template
Our company is looking for a Temporary Office Manager to join our team.
Responsibilities:
- Ensure relevant staff are enrolled on company travel insurance policy and company business policy is up to date;
- To gather data and produce reports as required by the MD and Directorate;
- Ensure timesheets are completed weekly and send reminders where relevant;
- Order and issue employee clothing;
- To manage the reception area, greeting visitors and dealing with telephone enquiries;
- IT support; new hardware set up, existing or new IT queries and implementing new processes and software;
- To manage room bookings for the business and any meeting requirements including IT and catering;
- To assist employees and managers with filing expense claims upon request;
- New employee onboarding and induction process, new email set up, access fobs etc;
- PA support to Directors;
- To provide administrative support to the management team upon request;
- Coordinate employee gatherings, staff update meetings, golf days and Summer / Christmas parties;
- Support and oversee office relocation;
- Employee welfare; implement and organise annual employee charity days and track wellbeing days;
- Manage and track all employee leave and log absence.
Requirements:
- Excellent written and oral communication skills;
- Proficient in Microsoft Office suite;
- SME experience;
- Experience of working within HR desirable;
- Excellent interpersonal skills with ability to communicate effectively with all levels of employees and management;
- Experience of working in an international organization;
- Spanish language skills;
- Flexible approach to working hours;
- Exceptional administrative and organisational skills;
- Previous administrative and office management experience essential;
- Eligibility to work in the UK;
- Experience of facilities management including managing reception;
- Strong IT skills including Microsoft office.