HR Administration Assistant Job Description Template
Our company is looking for a HR Administration Assistant to join our team.
Responsibilities:
- General administrative and reception/call handling duties as required;
- Stock management & replenishment of office stores;
- Maintain and uphold company standards and behaviours;
- Maintain compliance of Plant-wide communication processes;
- Coordinating HR functions, e.g. Meetings, training courses, medicals, hotel bookings;
- Providing support for Purchase Order Processing;
- Greeting clients and customers;
- Call Handling and reception duties;
- Assist managers with administration e.g. preparation of business plans, management team reports etc;
- Provide executive administrative assistance to the senior management team;
- Manage performance and development review process and associated reporting;
- Responsible for Health and Safety across the business;
- Liaise with third party recruiters and other recruitment platforms;
- Setting up bank payments;
- Manage on-boarding and induction process for new starters.
Requirements:
- Excellent interpersonal and customer-facing skills;
- Confident and able to answer phones, send and receive correspondence and greet clients and customers;
- Ability to multi task and work to deadlines;
- Able to work effectively as part of a team, or alone;
- Ideally qualified in an HR/CIPD, Administrative or business related discipline;
- Able to demonstrate and apply discretion and confidentiality;
- Preferably experience gained in an HR related environment;
- PC literate with a good grasp of MS Packages e.g.: Outlook, Word and Excel;
- Excellent telephone manner;
- Excellent written, oral and listening skills;
- Proactive and self-motivated;
- Confidence and ability to work autonomously;
- Basic Accounts experience preferably including SAGE;
- Good knowledge of Microsoft packages including Word, Excel, PowerPoint and Outlook;
- Minimum of three years’ experience working in a similar role.