HR Administration Assistant

HR Administration Assistant Job Description Template

Our company is looking for a HR Administration Assistant to join our team.


  • General administrative and reception/call handling duties as required;
  • Stock management & replenishment of office stores;
  • Maintain and uphold company standards and behaviours;
  • Maintain compliance of Plant-wide communication processes;
  • Coordinating HR functions, e.g. Meetings, training courses, medicals, hotel bookings;
  • Providing support for Purchase Order Processing;
  • Greeting clients and customers;
  • Call Handling and reception duties;
  • Assist managers with administration e.g. preparation of business plans, management team reports etc;
  • Provide executive administrative assistance to the senior management team;
  • Manage performance and development review process and associated reporting;
  • Responsible for Health and Safety across the business;
  • Liaise with third party recruiters and other recruitment platforms;
  • Setting up bank payments;
  • Manage on-boarding and induction process for new starters.


  • Excellent interpersonal and customer-facing skills;
  • Confident and able to answer phones, send and receive correspondence and greet clients and customers;
  • Ability to multi task and work to deadlines;
  • Able to work effectively as part of a team, or alone;
  • Ideally qualified in an HR/CIPD, Administrative or business related discipline;
  • Able to demonstrate and apply discretion and confidentiality;
  • Preferably experience gained in an HR related environment;
  • PC literate with a good grasp of MS Packages e.g.: Outlook, Word and Excel;
  • Excellent telephone manner;
  • Excellent written, oral and listening skills;
  • Proactive and self-motivated;
  • Confidence and ability to work autonomously;
  • Basic Accounts experience preferably including SAGE;
  • Good knowledge of Microsoft packages including Word, Excel, PowerPoint and Outlook;
  • Minimum of three years’ experience working in a similar role.

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